Omni William Penn Wedding Guide - Flipbook - Page 8
Timeline Checklist
Planning a wedding doesn’t have to feel overwhelming.
With a clear roadmap, the journey from “Yes” to “I do” can
be joyful, inten琀椀onal, and beau琀椀fully stress-free. Whether
you’re working with a long engagement or a more
condensed 琀椀meline, this step-by-step guide is designed
to walk you through each phase with purpose and poise.
Step 1: Establish the Vision
Step 5: Plan the Prac琀椀cali琀椀es
Before you book anything, take 琀椀me to dream. Talk about
the kind of celebra琀椀on that feels true to you both: formal or
relaxed, des琀椀na琀椀on or local, tradi琀椀onal or modern.
As the day approaches, focus shi昀琀s toward logis琀椀cs
and guest experience. This is where organiza琀椀on
becomes your best friend.
• De昀椀ne your budget
• Dra昀琀 a preliminary guest list
• Choose a season and style
• Hire a planner or coordinator
• Secure your venue and wedding date
Step 2: Build Your Dream Team
Once the founda琀椀on is in place, it’s 琀椀me to book your
key vendors. These professionals will shape your
experience, so choose people whose work and energy
align with your vision.
• Photographer and videographer
• Wedding Planner (or Day of Coordinator)
• Entertainment: live band, DJ, or both
• O昀케ciant
• Floral designer
• Hair and makeup ar琀椀st
Step 3: Style and A琀�re
Now that your team is assembled, you can begin cura琀椀ng
the look and feel of your day, from what you’ll wear to how
your space will feel.
• Shop for your wedding a琀�re and accessories
• Coordinate out昀椀ts for the wedding party
• Finalize your color pale琀琀e and décor aesthe琀椀c
• Gather inspira琀椀on and begin moodboarding
• Create your wedding website and registry
• Reserve guest accommoda琀椀ons and transporta琀椀on
• Apply for your marriage license
• Review vendor contracts and 昀椀nalize schedules
• Outline your wedding weekend 琀椀meline
Step 6: Con昀椀rm the Details
With the big picture in place, it’s 琀椀me to 昀椀ne-tune.
These 昀椀nal steps ensure that your day unfolds
smoothly and beau琀椀fully.
• Send invita琀椀ons
• Track RSVPs and update your guest list
• Finalize your menu and 昀氀oor plan
• Create a sea琀椀ng chart
• Write personal vows, speeches, or toasts
• Con昀椀rm all vendor details and delivery 琀椀mes
Step 7: Wedding Week Essen琀椀als
In the days leading up to the wedding, shi昀琀 into
prepara琀椀on and self-care mode. Trust your
vendors, lean on your planner, and allow yourself
to be present.
• Pick up a琀�re and have 昀椀nal 昀椀琀�ngs
• Pack for the wedding night and honeymoon
• A琀琀end beauty appointments and treatments
• Drop o昀昀 welcome bags, signage, or personal items
• Rehearse with your wedding party and o昀케ciant
Step 4: Design the Experience
Step 8: The Wedding Day
At this stage, your wedding begins to take shape. You will
start layering in though琀昀ul details that re昀氀ect your vision
and make the day feel personal.
The day is 昀椀nally here. Let go of the checklist, take
a deep breath, and soak it all in. Everything you’ve
planned comes to life, and all that’s le昀琀 to do is say
“I do.”
• Send save-the-dates
• Design your ceremony and recep琀椀on layout
• Choose linens, rentals, signage, and 昀氀oral elements
• Schedule cake and catering tas琀椀ngs
• Select and order your sta琀椀onery suite
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• Enjoy your morning rituals
• Be present, not perfect
• Let your team handle the details
• Celebrate the start of your forever
